Privacy Policy

Effective Date: January 1st, 2026

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Introduction

SAR-X Inc. (“SAR-X,” “we,” “our,” “us”) values your trust. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information when you access or use our website, platform, services, forums, registry, job board, or related features (collectively, the “Platform”).

By using the Platform, you consent to the practices described in this Privacy Policy.

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1. Information We Collect

Personal Information Provided by You

  • Registration details (name, username, email address, password).

  • Pro Membership transaction details (through secure third-party payment processors; SAR-X does not store credit card information).

  • Profile data (organization affiliation, skills, SAR Registry submissions).

  • Communications you send us (support requests, feedback).

Content You Share

  • Forum posts, comments, private messages, job postings, and other voluntary user-generated content.

Automatically Collected Information

  • Log data (IP address, browser type, device type, operating system, pages viewed, access times).

  • Cookies and similar technologies (see Section 13).

Third-Party Data

  • Information from service providers (e.g., payment processors, analytics).

2. How We Use Your Information

We use collected information to:

  • Provide, maintain, and improve the Platform.

  • Process payments and manage Pro Membership accounts.

  • Enable user interactions (forums, messages, job postings, directory).

  • Send administrative updates and platform announcements.

  • Enforce community guidelines and investigate misuse.

  • Comply with legal obligations.

3. Sharing of Your Information

We do not sell or rent your personal information.
We may share information:

  • With third-party service providers (hosting, payment processing, analytics, email delivery) under strict confidentiality agreements.

  • When legally required (court order, subpoena, regulatory request).

  • To protect SAR-X’s rights, property, safety, or those of our users.

  • In connection with a business transfer (merger, acquisition, reorganization).

4. Data Security

We use industry-standard measures (encryption, firewalls, access controls) to protect your data.
No system is 100% secure; use of the Platform is at your own risk.

5. International Data Transfers

Your information may be stored and processed in Canada, the U.S., the U.K., Australia, or other countries where our service providers operate. By using the Platform, you consent to these transfers.

6. Your Rights

Depending on your jurisdiction (e.g., GDPR, PIPEDA, CCPA, Australian Privacy Act), you may have rights to:

  • Access, correct, or update your personal data.

  • Request deletion of your data (subject to legal/operational retention).

  • Restrict or object to processing.

  • Withdraw consent at any time (without affecting prior lawful use).

  • Request a copy of your data in portable format.

To exercise your rights, contact admin@sar-x.com.

7. Data Retention

We retain information only as long as necessary to fulfill the purposes described here, or as required by law. Account and transactional records may be retained to comply with tax, audit, or legal requirements.

8. User-Generated Content

Any content you post on the Platform (forums, job board, registry, messages) may be visible to other users or the public, depending on settings. You are responsible for the information you choose to share.

SAR-X is not liable for content posted by users and reserves the right to moderate, edit, or remove content at its discretion.

9. SAR Registry

The Platform includes a SAR Registry where members may voluntarily submit information such as profiles, images, biographies, and details of their Search and Rescue involvement.

By submitting information to the Registry, you consent to its publication on the Platform. You understand that Registry content is visible to other members and, in some cases, the public.

SAR-X Inc. does not verify Registry submissions and disclaims liability for inaccuracies, reputational harm, copyright issues, or damages alleged to arise from Registry content.

Members may update or request removal of their Registry listing at any time by contacting registry@sar-x.com.

10. Directory of Organizations

The Platform includes a directory of Search and Rescue organizations. Directory information is collected and published by SAR-X Inc. from publicly available sources.

This information is provided for general informational purposes only. While SAR-X Inc. makes reasonable efforts to keep directory content current, we do not guarantee its completeness, accuracy, reliability, or continued availability.

SAR-X Inc. does not endorse, sponsor, or verify the organizations listed, and inclusion in the directory does not imply affiliation.

SAR-X Inc. disclaims liability for any reputational harm, business loss, or damages alleged to arise from directory listings.

Organizations listed in the directory may request updates or removal of their information by contacting directory@sar-x.com.

11. Forum Content

Posts, comments, and other contributions made in the forums are visible to other members and, in some cases, to the public. SAR-X Inc. does not control how other users may copy, share, or use forum content.

Forum contributions may remain visible after you delete your account in order to preserve discussion history, but identifying information may be anonymized upon request.

12. Job Posting Board

The Platform includes a job posting board that provides links to external job listings related to Search and Rescue. These listings are provided for informational purposes only and may redirect you to third-party websites.

SAR-X Inc. does not control or operate these external job sites and is not responsible for the privacy practices, accuracy, or content of third-party listings.

We encourage users to review the privacy policies of any external sites they visit.

13. Cookies & Tracking Technologies

We use cookies and similar tools to:

  • Maintain login sessions.

  • Remember preferences.

  • Analyze site performance and usage.

  • Deliver relevant content and ads.

You may disable cookies in your browser, but some features may not function properly.

14. Advertising and Third-Party Tracking

We may display advertisements on the Platform, including through third-party ad networks such as Google AdSense. These providers may use cookies, web beacons, or similar technologies to deliver relevant ads and to measure their effectiveness. These third parties may collect non-identifiable information about your online activity across websites.

You can control or opt out of certain personalized ads by adjusting your browser settings or visiting:

SAR-X Inc. does not share your personal identifying information with advertisers.

15. Transactions & Payments

Pro Membership payments are handled by trusted third-party providers (e.g., Stripe, PayPal). SAR-X does not store your credit card details.

By making a payment, you agree to the terms of the applicable payment provider.

16. Analytics and Monitoring

We use analytics services to understand how the Platform is used and to improve performance. These services may use cookies or similar technologies.

17. Breach Notification

In the event of a data breach that poses a risk to your rights, SAR-X Inc. will notify you and relevant authorities as required by applicable law.

18. Children’s Privacy

The Platform is not intended for individuals under the age of 16 (or the age of digital consent in your jurisdiction). We do not knowingly collect personal data from children. If we learn we have done so, we will delete it promptly.

19. Liability Limitation

SAR-X Inc. provides the Platform on an “as is” and “as available” basis. We disclaim liability for unauthorized access, breaches, or damages arising from use of the Platform, except as required by applicable law.

20. Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be communicated via email or prominent notice on the Platform.

21. Contact Us

For questions or concerns about privacy, please contact:
SAR-X Inc.
Email: admin@sar-x.com
Mailing Address: [Available Shortly]